Executive/Administrative Assistant

Modus Capital is a hybrid venture capital & operating firm based in New York with offices in Los Angeles and Cairo, Egypt. We actively assist entrepreneurs in building transformational businesses by not only investing in them but also partnering with them to create the most effective strategies to take their company to the next level.

Position Summary: The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communication skills, strong decision making ability and attention to detail are important in this position.

Position Requirements and responsibilities:

Educational: Bachelor’s Degree in Business Administration or equivalent 3 years qualifying experience.

Responsibilities include:

  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.

  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently.

  • Communicate and handle incoming and outgoing electronic communications on behalf of the CEO

  • Assist the CEO with preparation of presentation materials

  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary

  • Assist in pipeline/forecast preparation and management

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

  • Arrange travel schedule and reservations as needed, including expense reimbursement

  • Work closely with the CEO to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients

  • Schedule tasks and coordinate with various team members

  • Provide information about Modus’s offerings and services

  • Administrator for all resources, products, equipment, and other shared office services

  • Additional duties assigned by the Executive team

Internal: Will work under and closely with the Executive team, but will also align with the broader direct and indirect Modus team.

External: Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses

Demonstrated Skills/Knowledge:

  • Good business acumen

  • Strong communication skills

  • Ability to work in and build a team

  • Able to work independently but within strategic framework

  • Can handle many projects/assignments at the same time

Other Requirements:

  • Must be efficient at utilizing computer-based tools (PC, MAC, Google, other project management softwares) to accomplish tasks and communicate with others

  • Fluent written and and verbal English

  • Efficient at email and cell communication

  • Must be based out of Cairo, Egypt